So what is it?
CrawlPlanner is a web page for running a bar crawl. The host plans the route and gets one link. Everyone else just opens it on their phone, and it keeps the whole crew on the same page all night.
🧭 If you're hosting
- Add your bars with address search, plus notes like "$5 drafts till 10"
- Broadcast live announcement alerts to all phones (e.g. "We're on the patio!")
- Start a 5, 10, or 15-minute countdown so nobody leaves tabs open
- Add your Venmo, Cash App, or PayPal so friends can chip in for rounds
- Tap one button to move everyone to the next bar
- Add, drop, or reorder bars on the fly, or tack on an extra hour
- Download all crawl photos in a single .zip before they expire
🙋 If you're tagging along
- Open the link and add your name. No account needed
- See the current bar with one-tap Google Maps, Apple Maps, Uber, or Lyft
- See walking estimates and ride links to the next stop
- Check in, see who's here, and spot drink specials & where the group is inside
- Drop pics with captions and react to photos with emojis (🍻, 🔥, ❤️, 😂)
- Chip in for drinks or tab costs directly via host payment links
- Conquer photo scavenger hunt challenges and tap to reveal bar trivia
- Vote on night-of awards and share high-res 9:16 story cards to Instagram or TikTok
- Peek at the whole plan so you always know what's next
Here's an example crawl in Indianapolis 🏎️
Real screenshot from CrawlPlanner running live.
How it works
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1
Make the crawl
Name it, pick a start time, and add your bars. Add drink specials, inside spots, and optional Venmo or Cash App links.
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2
Drop the link in the group chat
Or flash the QR code at the pregame. Friends tap it, enter their name, and they're in instantly.
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3
Coordinate & celebrate
Broadcast patio updates, start leaving countdowns, hail rides, and tap "next bar" to move the whole crew together.
The good stuff
Morning-After Story Card
Instant 9:16 graphics for Instagram & TikTok with route miles, award winners, and top photos.
Multiple Co-Hosts
Invite friends by email with one-tap host links to broadcast alerts and advance stops alongside you.
Scavenger Hunt & Awards
Photo challenges, tap-to-reveal bar trivia, and voting on crawl superlatives (Crawl MVP, Irish Exit).
Directions & Rides built in
One tap opens Google Maps, Apple Maps, or hails an Uber or Lyft with the destination pre-filled.
Tab & Leaving Countdowns
Give stragglers a 5, 10, or 15-minute heads-up so everyone closes out their tab before moving.
Live Host Broadcasts
Pinned announcement banners across all phones: "Upstairs on the patio!", "Side door entrance", etc.
Chip in for rounds
Host's Venmo, Cash App, and PayPal links right on the crawl page to settle tabs painlessly.
Captions, Reactions & .Zip
Tag photos with captions, drop 🍻/🔥/❤️ reactions, and grab a full .zip download in one click.
Inside intel & specials
Highlight happy hour deals and tell everyone exactly where inside the venue the group is posted up.
Plot twist? Fine.
Line out the door? Swap, add, or reorder bars mid-crawl, or tack on an extra hour with one tap.
Gone in 7 days
Check-ins and photos auto-delete a week after. Download your faves as a zip before the purge.
Pick your vibe
Tap a theme and the guest page restyles. Light or dark, with backgrounds like dots, stripes, confetti, or your own emoji. Or go fully custom with your own colors.
Real quick
Do my friends need to download anything?
Nope. It's a web page. It works in whatever browser their phone already has (Safari, Chrome, etc.).
Do they need an account?
No. They open the link, add their name, and they're in. Only the host sets a password and gets an email with their management links.
How do payment links work?
The host can add their Venmo, Cash App, PayPal, or custom link (like Zelle info) anytime. Guests see convenient one-tap payment buttons right on the live crawl page and on the end-of-night summary.
Can we download all the photos at once?
Yes! Both guests and hosts have a one-click "Download All Photos (.zip)" button on the summary and host dashboard so you don't have to save them one by one.
What happens to the photos and crawl data?
They stay up for 7 days after the crawl ends, then everything gets automatically deleted for everyone's privacy. Download the .zip before then!
Can I change the plan mid-crawl?
Yep. The host can add, remove, or reorder upcoming bars, broadcast live alerts, start countdowns, or add an extra hour to the party.
Say hi 👋
Questions, feedback, bugs, or a feature you wish it had? Send it over. A real person reads these.